Plan the work. Control delivery. Prove the outcome.
One connected platform for field programmes that have to show their evidence
Most field programmes find out a month late
Attendance sits on paper registers until month-end. Photos live on personal phones. Site visits happen once a week, and reports are put together by hand from all of it.
- By the time a problem shows up in the numbers, it has usually grown.
- Paying for work nobody can yet verify is a risk for clients, funders and contractors alike.
- SmartOps closes the gap: work captured in the field reaches the office within minutes, often seconds.
One connected operational picture
SmartOps connects planning, people, vehicles, equipment, finance, inspections, surveys and evidence. Everyone sees what was planned, what happened in the field, what it cost and what proves it.
Built for government programmes, NGOs and corporates, and any organisation that has to prove the work before it is paid.
A field day, captured as it happens
- PrepareTasks, maps and safety documents are already on the phone
- MobiliseVehicle and equipment checks, scanned on the spot
- Clock inOne person or a whole team, with time and GPS location
- TravelTrips and odometer readings logged
- Capture workPhotos, notes and the area worked today
- Inspect or surveyStandard checklists and repeatable observations
- Clock outHours worked, linked to the task
- SynchroniseEverything uploads, almost instantly, when there's signal
No signal? No problem. Work carries on offline. Everything captured is saved on the phone and sent the next time there's a connection, with nothing lost and nothing typed twice.
Know who's on site today, not at month-end
- Team leads clock in one person or a whole crew on the phone. Each clocking records time, GPS location, project and task, with optional proof such as a biometric or QR check.
- Managers see who's present, in training, sick, on leave or absent as it happens.
- Timesheets build themselves, every edit is audited, and labour is linked directly to the work it paid for.
- The full history stays with the project from start to finish, ready to filter however you need.
Right crew, right place, right work
Each task can carry its own mapped work area. Team leads see the boundary on their phone, so they know straight away if they've strayed outside it.
- Protects sensitive areas such as wetlands and rivers from herbicides and other chemicals.
- Stops paying for effort in the wrong place, and for the rework that follows.
- Optional checks mean a task can only start inside its work area, or after scanning a site QR code.
Spot a slowdown from your desk
Every day’s work, mapped
“You can compare a day's work two weeks ago with yesterday's. If coverage has dropped by more than half, you can find out why at your desk, before you drive out to site.”Programme manager, invasive-plant control programme
From unsafe photo to phone call in 10 minutes
“I saw a photo come through where the team weren't wearing safety glasses. Within ten minutes of the time stamp I'd called the supervisor on site: they needed to be wearing them, someone would be out later to inspect, and anyone without them would be sent off site.”Programme manager, invasive-plant control programme
- Daily photos show safety and equipment problems early, so managers can act and plan ahead, reducing the risk of injury and liability.
- Checklists you configure yourself: site progress, health and safety, vehicles, drivers, invoice sign-off.
- A failed check becomes a corrective action with an owner, and stays open until it's rechecked and closed.
Pay on proof
Budgets, supplier invoices, client invoices and income sit alongside the delivery record, so every cost and every claim has its evidence attached.
- See budget, committed (approved but not yet paid) and actual spend each month, with the variance and next month's forecast.
- Invoice sign-off checklists confirm the work was done before anything is approved.
- Clients and funders who pay on evidence get time, location, photos and inspections behind every claim.
Reports for the period you're in, not three months ago
- Choose the purpose (monthly progress, compliance, close-out or financial performance), then the evidence to include.
- Set the audience (board, client, funder or regulator) and how confidential it is. Draft, review and approve in one place.
- Baseline, progress and close-out surveys show measurable change over time.
Plan once. See problems while they're small.
- A nine-step planning wizard sets up the project, timeline, tasks, budget, teams, vehicles, equipment, work areas and quality checks in one pass, or imports an existing Excel plan.
- Views for every role: Executive, Project manager and Operations.
- Exceptions surface on their own: overdue work, failed checks, budget variance, unassigned tasks, vehicles in the workshop.
- Click any headline straight through to the record behind it. Reminders keep deadlines, services and corrective actions from slipping.
Act earlier, work more efficiently, and prove what was delivered
MOAT SmartOps is a connected operations platform for organisations delivering complex work across projects and field teams. It brings planning, people, vehicles, equipment, finance, inspections, surveys and evidence into one operating context.
Draft v0.8 · 21 October 2026. Figures and quotes come from users' experience on an invasive-plant control programme. Photos are from that programme's field records, used with permission, and show no people or client details that can be identified. Illustrations are simplified, maps and numbers are illustrative, and no client data is shown. For the animations, open this file in a web browser (Chrome, Edge, Safari or Firefox) rather than an email preview. To save a PDF, print it (Ctrl+P) in landscape.